FAQ'S - We aim to have the event run as smoothly as possible and exhibitors are always asking what can we do to help, so here are the answers to some frequently asked questions
Q. I have some quite bulky and very heavy equipment for display, is there a machinery available to off load this on my site?
A. Yes we have both a forklift and telehandler for this purpose, there is no charge for this service. You need to book at Headquarters when arriving on-site or call ahead to let us know you are coming and we ask that you are patient as there are times where demand is high.
Q. I need to be able to receive courier packages whilst the event is on, how can I arrange this.
A. All deliveries must clearly state your name and site number, these are delivered to a courier shed in the carpark area and this is emptied regularly during the day. I f you are expecting a package please let Headquarters know and we will be on the lookout for it.
Q. How do we access the site and when do we need to have our vehicles off the site?
A. The site is open from 6am, via the main entrance, you will need to have your entrance pass (and passes for your passengers) to ensure traffic flows freely. All vehicles need to be off-site by 8.30am. If you still need to get things to your site after this time, we have a free courier service available to help. There is to be NO driving on the site between 9am-4.30pm, the ONLY exception to this is by approved service vehicles. Access will re-open at 4.30pm(via the secondary entrance located beyond the main gates).
Q. Where do we park?
A. There is an exhibitors only car park directly opposite the site, you need to have your exhibitors vehicle pass displayed to access this car park.
Q. I would like to park my vehicle next to my site, can I do this?
A. The simple answer is no, but if you are able to contain your vehicle WITHIN the clearly defined boundary of your site and you do not move your vehicle between the hours of 8.30am and 4.30pm then this is OK. When making this decision we encourage you to consider how your site looks and if this will effect the flow of visitors on and off your site. If your vehicle is not contained within your allocated site, then you will be required to remove it from the grounds immediately.
Q. How good is mobile coverage?
A. Both Telecom and Vodafone have upgraded their systems for the Northland Field Days, so all mobile services are catered for.
Q. Is there security on-site?
A. Yes, we have 24hr security from 12noon on Sunday prior to the event through to 9am on the Monday following the event. If you require security for times outside those stated please contact Nelson Security Services 09 439 4339 or 021 0263 3073. All exhibitors must be off-site during the hours of darkness.
Q. I have my allocated passes but need more, how do I get some more?
A. Passes are available at a discounted rate for exhibitors up until the start of the event, if you require more passes you need to contact the office (09)439 8998 or call in while you are setting up your site. We strongly encourage all exhibitors to have this organised so there are no hold-ups when entering the site on Thursday.
Q. Can I hand out flyers to people passing my site or put these on cars in the carpark.
A. We have no problem with you handing out flyers from your site, but outside of your site we have a policy of no flyers and failure to comply will incur a fine of up to $1,000.
Q. I have a self-contained camper(or tent), can I stay on-site?
A. We have a paddock allocated as a camping area at the far end of the carpark, this is looked after by the Motor Caravan Members on our behalf. No exhibitors are allowed on site after the hours of darkness.
Q. I want to leave early on Saturday, how can I do this?
A. The Northland Field Days is a three day event, like the other two days visitors pay to come and see what is on offer. Just like the other days there are to be no vehicles driving on-site during the hours of 9am – 4.30pm when the access to the site will re-open. Just to be clear on this matter, gates will not be open for vehicle access until 4.30pm. Please understand that we are bound to abide by an approved Traffic Management Plan by the relevant Authorities.
Q. I am in one of the indoor pavillians and would like to use a microphone to attract people to my site, can I do this?
A. Due to the enclosed nature of these sites the answer is no, the collective noise pollution if everyone chose to do this could have a negative effect on visitor numbers to these pavillians.
Q. I often have customers who are unable because of bulk or weight, carry their purchases to their vehicle, is there any way for me to get help for them.
A. Yes, we have a service for exhibitors and their customers, where we can deliver goods to and from you site to make things easier for you during the event. All you need to do is call in at Headquarters or flag down one of the committee in the clearly marked Northland Field Days shirts.
Q. I have an inflatable blimp/balloon that I would like to bring, is there anything that would stop this from happening?
A. We would love for you to bring along whatever you need to promote you site/product, it not only livens up your own site but the whole event benefits and as we know being seen(and potentially the place to meet) is what the event is all about.
If you have any further questions, just contact us. |
